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Job Description
1- Efficiently arrange the HoD calendar, scheduling meetings, appointments, and travel arrangements, ensuring optimal use of time and prioritizing important events.
2- Handle and respond to emails, letters, and phone calls on behalf of the HoD, ensuring timely and appropriate communication with internal and external stakeholders.
3- Prepare and edit documents, presentations, reports, and other materials as requested by the HoD, ensuring accuracy, professionalism, and confidentiality.
4- Maintain organized filing systems, both physical and digital, for easy retrieval of documents and information, ensuring data integrity and confidentiality.
5- Ensure stationary material requests for department .
Job Summary:
We are seeking a detail-oriented and organized Admin Support to assist with various administrative tasks and provide support to our team members.
Job Responsibility:
- Answering and directing phone calls
- Managing incoming and outgoing correspondence
- Scheduling appointments and meetings
- Maintaining office supplies and equipment
- Assisting with basic bookkeeping tasks
- Providing general administrative support to team members
- Organizing and maintaining physical and digital files
- Assisting with travel arrangements and accommodation bookings
Candidate Requirements:
- Proven experience as an administrative assistant or in a similar role
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Excellent time management and organizational skills
- Strong communication and interpersonal abilities
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize tasks
- High school diploma; additional qualifications in Office Administration are a plus
Skills
Behavioral: Commit to Safety, Champion Innovation, Prioritize Customers, Collaborate Effectively, Act with Care
Technical: Office Management, Follow Up & Coordination, Documenting & Archiving, Effective Writing
Skills:
- Excellent organizational and multitasking abilities
- Proficiency in MS Office and other relevant software
- Strong communication and interpersonal skills
- Attention to detail and accuracy in data entry
- Ability to prioritize tasks and meet deadlines
- Knowledge of office management procedures
- Problem-solving and critical thinking skills
- Adaptability and flexibility in a fast-paced environment